Unique Student Identifier (USI)

For further information please see the following fact Sheet:

Your USI will help keep your training records and results together in an online account controlled by you.

Each time you enrol to study with a new training organisation, your USI will be used to store your training records and results.

You can access your USI account online from a computer, tablet or smart phone anywhere and anytime.

Your Unique Student Identifier (USI) account contains personal information, contact details and access to your training records and results (transcript). The USI Registry System has been designed to keep this information safe and secure and is only accessed by those organisations listed in the terms and conditions.

The USI Registry System also allows you to choose which training organisations can see this information and when.

There are laws that protect a student's USI and they say that their USI must not be collected, used or disclosed by anyone except as allowed by the laws. See Terms and Conditions.

Anyone that has a record of their USI is to protect that record from misuse or unauthorised access.

The student’s privacy is further protected by laws requiring that any personal information collected by a training organisation like Industry Training Consultants (ITC) solely for the purpose of creating a USI on their behalf is to be destroyed after the USI is created. For example, if the student gave us a copy of their driver's licence or Medicare card as proof of ID, that copy must be destroyed unless it is collected for another purpose.

The personal details of individuals held by the Student Identifiers Registrar is protected by the Privacy Act 1988 (Cth). In addition, and Student Identifiers Act 2014 establishes a confidentiality scheme for the USI.

At the time of completing our enrolment form you do not have a Unique Student Identifier (USI) and you want Industry Training Consultants to apply for a USI to the Student Identifiers Registrar (Registrar) on your behalf, Industry Training Consultants will provide to the Registrar the following items of personal information about you:

• your name, including first or given name(s), middle name(s) and surname or family name as they appear in an identification document;
• your date of birth, as it appears, if shown, in the chosen document of identity;
• your city or town of birth;
• your country of birth;
• your gender; and
• your contact details.

When we apply for a USI on your behalf the Registrar will verify your identity. The Registrar will do so through the Document Verification Service (DVS) managed by the Attorney-General’s Department which is built into the USI online application process if you have documents such as a Medicare card, birth certificate, driver licence, Australian passport, citizenship document, certificate of registration by descent, ImmiCard or Australian entry visa.

If you do not have a document suitable for the DVS and we are authorised to do so by the Registrar we may be able to verify your identity by other means. If you do not have any of the identity documents mentioned above, and we are not authorised by the Registrar to verify your identity by other means, we cannot apply for a USI on your behalf and you should contact the Student Identifiers Registrar.

In accordance with section 11 of the Student Identifiers Act 2014 Cth (SI Act), we will securely destroy personal information which we collect from you solely for the purpose of applying for a USI on your behalf as soon as practicable after the USI application has been made or the information is no longer needed for that purpose, unless we are required by or under any law to retain it.

The personal information about you that we provide to the Registrar, including your identity information, is protected by the Privacy Act 1988 Cth (Privacy Act). The collection, use and disclosure of your USI are protected by the SI Act.

If you wish to apply for your own USI, go to this webpage and complete the required information.

If you have never undertaken training with Industry Training Consultants before and at the time of enrolment you already have a Unique Student Indentifer, you will be required to provide your number on the enrolment form. We can then verify the USI online through the USI Registry System. The system checks the USI, and this check then returns 'valid' or 'invalid'. The system then checks your first name, last name and date of birth, and these checks then return 'match' or 'no match'.

Note: If your USI cannot be verified, we will receive a ‘USI invalid’ and the first name, last name and date of birth will be a 'no match'. If the USI is valid the system checks the first name, last name and date of birth and presents with 'match' or 'no match.

We will also contact you if the details you provided are not correct and not an exact match to the details you used from your form of ID when creating your USI. 

When a training provider applies for a USI on your behalf, you receive a notification via email providing you with your USI and asking you to activate your account.